Privacy Policy
APPI
GMO TECH Holdings, Inc.
Representative Director and CEO Akito Suzuki
We recognize that the personal information we obtain from our customers and the personal information of our employees (including specific personal information, hereinafter referred to as "personal information") through our business activities is a very important information asset for us, and that ensuring the protection of that personal information is an important social responsibility of our company.
Therefore, we will handle personal information obtained through our business activities in accordance with the following policy, and will provide peace of mind to our customers and employees and fulfill our social responsibilities regarding the protection of personal information.
1.Regarding the acquisition, use and provision of personal information
- We will acquire personal information through lawful and fair means.
- We will use personal information within the scope necessary to achieve the purpose of use.
- When providing personal information to a third party, we will obtain the prior consent of the individual.
- We will not use the personal information we collect for any other purpose, and will take measures to ensure this.
- If it becomes necessary to use the information for a purpose other than the intended purpose, we will obtain your consent for the new purpose of use before using the information.
2.Regarding laws, regulations, national guidelines and other standards (hereinafter referred to as "Laws, etc.")
We will strive to always be aware of laws and regulations related to our business that handles personal information, and will inform our employees (hereinafter referred to as "employees") and business partners of these laws and regulations and comply with them.
3.Regarding the safe management of personal information
- To prevent leaks, we will implement appropriate measures for computers, networks, facilities, and equipment.
- To ensure that information is not lost or damaged, we will prepare for disasters, malfunctions, etc. We will also back up information to prepare for any eventuality.
- We will conduct inspections and promptly correct any violations, incidents, or accidents discovered, while also taking preventative measures to address any weaknesses.
- We will thoroughly educate employees and business partners about safety.
4.Complaints and consultations
We will respond to inquiries appropriately and promptly.
5.Regarding continuous improvement
In order to achieve our personal information protection policy, our company's personal information protection management system will monitor and audit the status of compliance with internal regulations, strive to discover violations, incidents, accidents and weaknesses, and have management review the system. We will reflect these in our management measures and internal regulations and strive to continuously improve our personal information protection management system.
We will comply with laws and regulations when making improvements.
About the handling of personal information
1.Objective of obtaining personal information
1.Inquirer information (those who contact us via the inquiry form on our website)
Responding to inquiries
2.Our shareholder information
- To exercise shareholders' rights and fulfill their obligations under the Companies Act and other laws, such as sending notices of general shareholders' meetings
- To provide various information and services related to shareholder status (various shareholder benefit programs, etc.)
- To implement various measures to facilitate smooth relationships between shareholders and our company (surveys, etc.)
- To manage information such as creating shareholder data in accordance with prescribed standards based on various laws and regulations
3.Job applicant information (obtained from job information sites, recruitment agencies, etc.)
Recruitment
4.Recruitment applicant information
Recruitment
5.Employee Information
Employment and personnel management of employees
6.Employee information of our subsidiaries
Outsourcing of general affairs, human resources, labor, and other back office operations
Disclosure of matters related to personal data held
1.Name and address of business operator and name of representative
Name: GMO TECH Holdings, Inc.
Address: 26-1 Sakuragaokacho, Shibuya-ku, Tokyo
Representative name: Akito Suzuki, President and CEO
2.Purpose of use of all retained personal data
Please see the purpose of use above.
3.Procedures for responding to requests for disclosure, etc. of retained personal data (this refers to disclosure (including records of provision to third parties), correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, and notification of purpose of use; the same applies hereinafter).
The procedure for responding to a request for disclosure, etc. from an individual or their representative regarding personal data held by the Company is as follows:
1.Where to submit requests for disclosure, etc.
For requests for disclosure, etc., please attach the necessary documents to the Personal Information Disclosure Request Form and submit it by email or mail.
If sending by mail, please use a method that allows for a record of delivery, such as delivery record mail or simple registered mail.
We would appreciate it if you could write "Request for Personal Information Disclosure, etc. Enclosed" in red ink on the envelope.
2.Documents to be submitted for requests for disclosure, etc.
When making a request for disclosure, etc., please fill in all the required information on the personal information disclosure request form.
3.Identity Verification
In order to confirm the identity of the person requesting disclosure, etc., we will conduct a verification call over the phone. However, if verification cannot be conducted over the phone, you may be asked to present a copy of your driver's license, resident card, health insurance card, etc.
4.Request for disclosure, etc. by a representative
If you wish to delegate the request for disclosure, etc. to an agent, please enclose the following documents in addition to the request form for disclosure, etc. of personal information.
- Documents (copy) to verify the identity of the agent
One of the following: driver's license, copy of resident registration, health insurance card
*Please prepare a copy with the domicile marked in black. - Power of attorney (The person in question must affix a seal to the power of attorney and attach the seal registration certificate for that seal. If the agent is a legal representative such as a parent, they may submit a certified copy or extract of their family register or resident registration card that shows their relationship to the person in question instead of a power of attorney.)
5.Fees for requests for disclosure and notification of purpose of use
If you request disclosure of your personal information and notification of the purpose of use, a fee of 500 yen (excluding tax) will be charged for each request.
To pay the fee, please transfer 500 yen (excluding tax) by bank transfer.
*When verifying your identity, we will provide you with the bank account information for the transfer.
*Please pay the bank transfer fee.
Please note that if the fee is insufficient or if we are unable to confirm your payment, we will be unable to disclose or notify you of the purpose of use.
6.How to respond to requests for disclosure, etc.
We will respond using the method provided by the requester (email, fax, mail).
4.Measures taken to safely manage personal data held by us
We have taken the following safety control measures regarding the handling of personal data held by our company.
1.Systematic security control measures
We conduct regular self-inspections, internal audits, and external audits.
2.Personnel security control measures
We obtain confidentiality agreements from our employees and provide regular training to our employees.
3.physical security measures
We manage areas where personal information is handled and take measures to prevent theft of devices and electronic media.
4.Technical safety control measures
We have implemented a system to protect against unauthorized access from outside.
5.Contact for complaints regarding the handling of retained personal data
Cerulean Tower, 26-1 Sakuragaokacho, Shibuya-ku, Tokyo 150-8512
GMO TECH Holdings, Inc. Personal Information Inquiry Desk
Email address: hd-ask@hd.gmotech.jp